Robinson & McElwee PLLC seeks a multifaceted legal secretary / assistant to support attorneys primarily in the business law department in our Charleston, WV office.  Robinson & McElwee prides itself on maintaining a work environment for its entire staff that encourages teamwork, collegiality, and personal and professional growth.  We are seeking an organized and detail oriented person to join our team who can create a positive and welcoming environment for all through their exceptional communication skills and professional demeanor.  This position reports to the attorneys to which they are assigned as well as the Firm Administrator.   


  • Interact professionally with clients, court personnel and other counsel 
  • Maintain confidentiality of client information 
  • Learn client contacts for assigned attorneys 
  • Assist with legal case management, including organizing and maintaining client files 
  • Complete and process required forms for opening of new client files or matters 
  • Assist in drafting correspondence, estate planning documents and other legal documents 
  • Edit, review, and format correspondence, briefs, and other legal documents 
  • Notarize documents 
  • Review legal documents for format, grammar, and typographical errors 
  • Prepare and file various court filings 
  • Enter time for attorneys 
  • Answer phone calls and take messages 
  • Schedule appointments and maintain calendars for attorneys 
  • Process attorney mail in a proper and timely manner 
  • Coordinate with other staff members  


  • Experience in a law office environment is required 
  • Proficient in Microsoft Office (Outlook, Word and Excel) 
  • Operation of document management software, time entry software, and virtual meeting software 
  • Familiarity with local, state and federal filing rules 
  • Good grammar and proofreading skills 
  • Good interpersonal skills, and ability to communicate effectively with all levels of firm personnel and clients 
  • Be organized and deadline driven 
  • Positive attitude 
  • Ability to effectively prioritize workload, work independently, and coordinate workflow. 
  • Detail oriented with excellent grammar and proofreading skills 
  • Ability to handle multiple tasks simultaneously through completion 
  • Ability to effectively prioritize and execute tasks in a high-pressure environment 


Robinson & McElwee offers a competitive benefits package including health, dental, vision & life insurance, a 401k plan, and voluntary benefits, including life insurance and flexible spending accounts.  Salary is commensurate with experience.  Interested candidates please contact   


Note: this job description is not intended to be all-inclusive.  The employee may perform other related duties as assigned by their supervisor. 

We are an equal employment opportunity employer.